Clock In, Clock Out, and Breaks

• Start of the Day

Staff can clock in either by entering the staff code in the POS or swiping their employee ID card.

• Clock In using Staff Code

When clocking in using the staff codes, you can do it in two methods:  

• Method 1: Using the CLOCK IN button on the POS screen and will only clock the staff in but will not LOG IN.
• Method 2: Using the number pad on the left side of the POS screen and will LOG IN the staff into the POS in addition to clocking them in.

Method 1

This method of Clocking In is used by the staff members who would require only CLOCK IN and will not be using the POS and its associated tills, printers, etc. For example, Cleaning Staff.

1. On the POS screen, select the CLOCK IN button.

                        

2. Enter the staff code and press CONTINUE.

If the staff code is correct, following message displays at the bottom of the screen: Staff XYZ Clocked in 

The staff account is now successfully clocked in and the user remains on the POS screen. 

If the staff code is incorrect, the following message pops up:

ERROR: No such code

Method 2

This method of clocking and logging in is used by staff members who would be using POS along with associated devices such as printers, tills, etc. For example, Staff who takes orders.

1. On the POS screen, staff must enter the staff PIN into the number pad on the left side of the screen and select CONTINUE.

The staff account is now clocked in and logged in and need to select the printer, till, and the services from the list of devices staff have access to. 

After selection, staff will be brought to the ordering screen.

• Clock In using Swipe Cards

An alternative way to CLOCK IN into the system is by swiping the employee card.

Once the staff swipes the card, the system will ask for confirmation about whether the staff would want to CLOCK IN.

Swiping an employee card while already clocked in, will trigger a prompt that indicates that you are already clocked in and provide you with the option to clock out.

• Opening the Till 

When a staff CLOCKS IN, if the staff has access to the till a pop up prompts the user to enter the till balance at the start of their shift after CLOCK IN.

To open the till: 

1. Enter the beginning cash balance of the till.

    

2. Confirm the till amount entered to complete the process. After confirmation, the ordering screen will open. 

• Selecting the Role when Clocking In

If staff is assigned more than one role such as manager, bartender, and so on, they can choose the role when Clocking In into the POS.

To log in to POS with a specific role:

1. On the POS screen, staff must enter the staff code and select CLOCK IN.

    If the staff is assigned multiple roles, the following screen appears. 

2. Select the Select Role… to choose the role with which the staff wants to CLOCK IN.

   

    Choose the role with which you want to clock in.

3. Select CHECK IN.

You are now logged in as a manager.

• End of the Day

The following sections provide information about the tasks you perform at the end of the day.

• Clocking Out

To clock out, select the Clock Out button and enter a staff code or swipe an employee swipe card.

To clock out:

1. On the POS screen, select CLOCK OUT.

    

2. Enter the staff code and select CONTINUE.

 

You are successfully clocked out.

• Taking Shift Breaks (Break In & Break Out)

To take a shift break:

1. To take a shift break on the POS home screen, select BREAK.

                                 

2. Authenticate by using Employee PIN or swipe your employee card. 

3. Select CONTINUE. The shift break begins.

The screen displays the staff that is on break and the remaining time when the break ends.

4. To end the break, tap End Break.

  

5. Authenticate by using Employee PIN, or swipe your employee card.
The shift break ends.

• Closing the Till

If staff is assigned a drawer, they will need to close the till by entering closing balance during their clock out.

To close the till:

1. On the POS screen, select CLOCK OUT.

     

2. Enter the staff code and select CONTINUE.

 

3. If there are no open checks assigned, you will be prompted to enter the closing balance.

4. Enter the closing balance and select CONFIRM.

Once you confirm, you will be prompted to DECLARE CASH TIPS.

• Print Server Report

Server Checkout Reports give an overview of employee activity during a shift. 

Staff with permissions can access their own checkout report.

Server Checkout reports consist of a summary of the employee’s activities, including Gross Sales, Net Sales, Tax Collected, Sales by Category, Voids (as a % of sales), Comps (as a % of sales), Discounts (as a % of sales), Other Sales (Gift cards, Vantiv, Embed, etc.) and Speed of Service Stats that details the Speed of Service and Average time for the table by the staff on that day.

The server checkout report is printed during staff clock out.

To print the server report:

1. Select CLOCK OUT.

2. A dialog appears with a prompt to clock out with Report or W/O report.

3. Select WITH REPORT to print the Server Checkout Report.

• Declare Tips

Staff or managers have to declare tips during clock out.

To declare cash tips:

1. On the POS screen, select CLOCK OUT.

   

2. Enter the staff code, and select CONTINUE.

 

3. If the tab is assigned with the drawer, you will receive a prompt to ENTER CLOSING BALANCE.

4. Enter the closing Balance and select CONFIRM.

5. Once you confirm the closing balance, you will be prompted to DECLARE CASH TIPS.

6. Enter the tip amount and select DECLARE.

7. Select CONFIRM.

            

You have successfully clocked out.