Time Entries Report (HQ)

The Time Entries report is one of the TRAY Labor reports that generates shift data, recording the hours worked for a specific employee. This report allows you to not only see when an employee has clocked in and out, but it also allows you to Edit an existing entry. You can also Add a missing entry or Delete an invalid entry.

This report can be exported to CSV, Excel and PDF formats.

HQ Reports

On TRAY HQ, select the REPORTS tab across the top menu. From there select the Reporting Category Selector and from the Labor reports select the Time Entries report.

Time entries report filter options:

FIELD	DESCRIPTION
PERIOD	Select the period for which you want to generate the report. By default, it is set to Today, once a custom date range is entered it will be changed to Custom.
START DATE	Enter the date from which you want to generate the report.
END DATE	Enter the date until which you want to generate the report.
SITES	Select the site from the drop-down list. You can only select one site at a time.
STAFF	Select the staff from the drop-down list. You can select multiple staff.
TERMINAL	Select the device from the drop-down list. You can select multiple devices.
EVENT TYPE	Select the event type from the drop-down list. You can select multiple event types.
DAY PARTS	Select the day part from the drop-down list. You can select multiple day parts.

Time Entries Report fields:

FIELD	DESCRIPTION
EVENT	Specifies the activity. For example, Clock-in, Break in, etc.
BUSINESS DATE	The date the time entry was created
START DATE	The start date of the time entry
START TIME	The start time of the time entry
END DATE	The end date of the time entry
END TIME	The end time of the time entry
STAFF ID	The employee ID
STAFF NAME	Staff name
ROLE	The role of that employee during the specified time entry
WAGES	The wage that employee was paid during the specified time entry
DECLARED TIPS	Employee declared tips
TERMINAL NAME	Indicates the terminal where the user clocked in. If edited from HQ, will display "HQ" as the terminal
SIDE WORK WAIVER	80/20 declaration
EDIT	Select to edit the details of the time entry
	Note: Only members with permissions can edit the time entry
DELETE	Select to delete the time entry
	Note: Only above store users with the appropriate permission can delete a time entry

Adding/Editing a time entry

In order to add or edit a time entry, you must have an account with those permissions. Using the same fields as above, you can create a time entry or modify an existing time entry to correct any discrepancies. For example, if a user forgot to clock out for their break, or did not clock in when they came to work. Below is the screen that would display to add or edit an entry.